First, you will fill out the bid proposal form. You may have to do some research on specific aspects as you go along, so do not procrastinate. I will go over the form in class on Tuesday, but I recommend you start working on this assignment now.
After you complete the form, you will write your letter of introduction. Think of this as a cover letter for a job application–it operates much the same way. Therefore, in your pre-writing work, create a profile of the kind of person who would most qualify to do this project and assume that persona in your letter. It does not matter if you have this background yet; that takes years of experience.